Submissions for Program, Section, and Member Symposia and Workshops are now being accepted.

Entomology 2025 will feature only live, in-person sessions and presentations. Accommodations for pre-recorded or virtual content will not be accepted. Submitted oral and poster display presentations will be solicited early April through May 30 and should not be submitted at this time.

New in 2025: All sessions previously considered Organized Meetings (i.e., SomosEnto, Korean Young Entomologist, Taiwanese Entomologist Association, etc.) will now be submitted to the program as either “Meetings & Events” or Member Symposia. Sessions submitted to Meetings & Events are welcome to have presentations during their session, but they will not be listed in the program. Sessions submitted as a Member Symposium will include scientific presentations and all presenters will be subject to the one oral/one poster display restrictions. Submissions for Meetings & Events will open in early April with a deadline of May 30.

Important Dates for Organizers

• March 14: Deadline for all symposia and Workshop submissions. Late submissions will not be accepted.
• April 17: Organizers will be notified via email of their submission status.
• April 17: Program Enhancement Fund (PEF) requests will be solicited beginning on this date. Instructions on the new PEF request process will be provided to organizers at the time of acceptance.
• May 30: Deadline for organizers of accepted sessions to enter all presentation information on behalf of their speakers. Instructions will be provided at the time of acceptance.
• Mid-June through Mid-July: Session agendas (i.e., presenter order, presentation durations, breaks, etc.) will be solicited from organizers.

Rules and Regulations

• You do not have to be a member to submit a session proposal, however, at least one organizer on the proposal must be a current member of ESA.
• New in 2025: Individuals are limited to a maximum of 2 sessions on which they are listed as an Organizer. This includes Program, Section, and Member Symposia, Workshops, and Mini Workshops.
• As you contemplate your speaker line-up, keep in mind that presenters are limited to one oral presentation and one poster display presentation. This includes contributed, student competition, and invited presentations part of symposia. Participants in Workshops and Mini Workshop are allowed one additional presentation.
• Organizers and invited speakers of accepted sessions will be required to register for the meeting. Waived registration may not be available.

When you are ready to begin your submission, login below using your ESA website/member login information.
If you do not have ESA website/member login information, select "Login" then “Create an Account” under Not a Member Yet?