Submissions for all symposia and workshops are now closed.
Important Dates for Organizers
- March 14: Deadline for all symposia and Workshop submissions. Late submissions will not be accepted.
- April 17: Organizers will be notified via email of their submission status.
- April 17: Program Enhancement Fund (PEF) requests will be solicited beginning on this date. Instructions on the new PEF request process will be provided to organizers at the time of acceptance.
- May 30: Deadline for organizers of accepted sessions to enter all presentation information on behalf of their speakers. Instructions will be provided at the time of acceptance.
- Mid-June through Mid-July: Session agendas (i.e., presenter order, presentation durations, breaks, etc.) will be solicited from organizers.
Rules and Regulations
- You do not have to be a member to submit a session proposal, however, at least one organizer on the proposal must be a current member of ESA.
- New in 2025: Individuals are limited to a maximum of 2 sessions on which they are listed as an Organizer. This includes Program, Section, and Member Symposia, Workshops, and Mini Workshops.
- As you contemplate your speaker line-up, keep in mind that presenters are limited to one oral presentation and one poster display presentation. This includes contributed, student competition, and invited presentations part of symposia; no exceptions.
- Organizers and invited speakers of accepted sessions will be required to register for the meeting. Waived registration may not be available.
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