Welcome to the 2023 ACVR Annual Scientific Conference Abstract Submission Site!

Abstract online submission deadline: 11:59 pm (PDT) May 1, 2023.

The abstract must be submitted through the online system. Edits and updates may be performed at any time prior to clicking the Complete Submission button. Changes will not be permitted after submission is completed. Proofread your abstract to identify and correct any errors prior to submission. The abstract will appear AS SUBMITTED in a future issue of Veterinary Radiology & Ultrasound.

Submission of an abstract implies that the author(s) will be available to present the abstract at this year’s Annual Conference, if accepted. Authors will be notified of abstract acceptance in May. The allotted time for abstracts accepted for oral presentation will depend on the number of abstracts selected to present at the Annual Conference. Time will also be allowed for questions. Presenters will be notified of the time allotted for presentations.

Abstracts will be subject to blind peer review. The title, abstract, and figures should not contain author names, institution names, location, or identifying information.

All Scientific Presentations are applicable for an award. Each Topic will have two awards: ACVR Conference Resident Abstract Award and ACVR Non-Resident Abstract Award. Residents, Non-Residents, Diplomates and Non-Diplomates alike are invited to apply.

The American College of Veterinary Radiology requires that all abstracts submitted for scientific presentation at its annual scientific assembly be original work, not previously presented at other national or international radiological society meetings and not previously submitted for publication prior to the abstract submission deadline date. Exceptions will be considered by the Scientific Committee for abstracts presented in non-English languages or to other specialties. Abstracts presented elsewhere must be identified with the specific meeting and presentation date. The conditions for use by ACVR are outlined during the submission process.

Abstract Submission Format
Each abstract submitted for the 2023 ACVR Annual Scientific Conference will require two abstract formats; short and long abstracts. Submission details are outlined below.

• Title: limited to 20 words. This title will be used in electronic and print publications. Common abbreviations may be used sparingly.
• Long title: limited to 30 words. The long title will be used for judging. It should succinctly describe the content of the abstract.
• A long abstract (1000 words) for evaluation and scoring by the Scientific Committee. Abstracts should be organized according to the following structure:
  • Introduction/Purpose
  • Methods
  • Results
  • Discussion/Conclusion
  • The last sentence of the conclusions should include a short sentence stating the scientific or clinical relevance of the presented work.
  • An optional figure may be uploaded for judging purposes but will not be published.
• A short abstract (250 words) for the Proceedings and publication in Veterinary Radiology and Ultrasound. This should summarize the contents of the long abstract.
• Short abstracts will not contain any headings. Information should be organized as described under long abstracts.
• Do not include any formatting in the text (bold, italics, underline) or paragraph structure.

Abstract Categories
There are three abstract submission categories; Scientific Presentations, Scientific Exhibits, and Educational Exhibits. Please indicate your preference when submitting to the system.

Accepted presentations will be assigned to an appropriate category by the Scientific Committee. Authors may indicate their preference on submission, however the final decision will be made by the Committee.

Scientific Presentation
Scientific presentations are hypothesis-driven research, with completed or initial results presented in an oral format.

• Abstract
  • A short and long abstract will be required as outlined above.
    
• DI Presentations
  • Authors will be required to record their presentation. Abstracts will be invited to present at the conference in New Orleans. Authors will be required to register for the meeting and present an oral presentation. Details regarding length will be communicated after acceptance. All Abstracts will be published in Veterinary Radiology and Ultrasound.
• RO Presentations
  • Authors will be required to record their presentation. ALL accepted abstract submissions will be invited to present at the conference. Authors will be required to register for the meeting and present an oral presentation. Details regarding length will be communicated after acceptance. All Abstracts will be published in Veterinary Radiology and Ultrasound.

Scientific Exhibits
Scientific exhibits are hypothesis-driven research, with completed or initial results presented in poster format.

• Abstract
  
  • A short and long abstract will be required as outlined above.
• Presentations
  • Posters will be submitted in electronic format for display in the app(pdf). Authors will be asked to record a presentation about their poster to be included in the conference app with their digital poster. Abstracts will be published in Veterinary Radiology and Ultrasound.

Educational Exhibit
Educational exhibits are included in the poster session of the meeting. They are posters that provided educational review on a specific topic in veterinary radiology. Educational exhibits are not novel research although some original data can be included. The illustrations and images should be at least 75% from the institution of the submitting author. Abstracts will NOT be published in Veterinary Radiology and Ultrasound.

The format of the abstract is comprised of the following headings: Teaching points, Table of Contents/Outline.
• Abstracts
  • A short and long abstract is required including teaching points and outline with a brief description. Authors are required to register for the meeting and be present during defined times in the program to discuss their exhibit with attendees.
  • A pdf file containing 5 figures (images, charts, graphs) must accompany the abstract submission. These figures must be illustrative of the topic and content of the proposed presentation and communicate the teaching points outlined in the abstract. These figures are used for evaluation of the abstract only. Abstracts will NOT be published in Veterinary Radiology and Ultrasound.
• Presentations
  • Posters will be submitted in electronic format for display in the app(pdf). Authors will be asked to record a presentation about their poster to be included in the conference app with their digital poster.




After all submissions are reviewed details on the next steps will be sent. Please note a PowerPoint file will be required and details on how to record and length of presentation will be shared.

Each submission can elect to be considered for judging. Review process will select Resident and Non-Resident awards where applicable in topic categories.




Timeline of Submissions

Submissions Open: NOW to May 1, 2023.
Submissions Reviewed: May 2 to May 16, 2023.
Submission Switch: May 17, 2023 Abstract Recording: May 18 to July 7, 2023. (Residents sitting boards are encouraged to record early!)
Recordings Reviewed: July 7 to July 28, 2023.
Winners Notified for General Session Room Presentation: July 28, 2023.
ACVR Conference for ALL Abstracts: ACVR Annual Conference - October 25-28, 2023.

ALL ACCEPTED abstracts will be invited to present at the ACVR Annual Scientific Conference in New Orleans, LA, October 25-28, 2023. Recordings will need to be submitted during the dates above for judging in advance of October.